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Last Updated: November 4, 2026
Reclaim.ai at a glance
- Type: Specialist (AI calendar and scheduling)
- Best for: Owners whose calendar fills with meetings and loses the time for actual work
- Starting price: Free plan; paid from $10 per seat a month billed yearly, $12 monthly
- Free plan or trial: Free Lite plan for one user, free forever
- Our take: The scheduling assistant most owners can start with for free
Pricing and sign-up terms as of the Last Updated date above. Set by the provider and can change; confirm on their site.
Reclaim.ai review: what it is
This Reclaim.ai review is for the owner whose week disappears into meetings, with no time left for the work that actually pays. Reclaim.ai is a specialist AI calendar and scheduling tool. It connects to Google Calendar or Outlook, protects focus time and recurring habits, slots your tasks into open time, and reshuffles the week when a meeting moves, so the calendar manages itself the way a good assistant would.
Dropbox owns Reclaim, and the company says more than 600,000 people across 70,000 companies use it. When Clockwise shut down in March 2026, it pointed its users to Reclaim, and Zapier lists Reclaim first in its 2026 roundup of AI scheduling assistants.
How Reclaim.ai saves you a hire
Reclaim covers the scheduling half of an executive assistant’s job. Instead of someone guarding your calendar, its AI blocks focus time toward a weekly goal, keeps habits like lunch or the gym on the calendar while letting them move, adds buffer time between meetings, and schedules tasks from Todoist, Asana, ClickUp, Jira, Linear, or Google Tasks into the gaps by priority. When something changes, it rearranges the flexible blocks so the important work still fits.
It also handles the back-and-forth of booking. Scheduling links let clients pick a time that respects your focus blocks, and Smart Meetings find the best slot for recurring internal meetings. With Reclaim 2.0 (May 2026) you can also ask its AI Assistant in plain language to find a time, fix a conflict, or explain where your week went. What stays with you is deciding what deserves the time.
Best for
- Owners who live in meetings. If client calls eat every afternoon, Reclaim defends the hours you need for delivery.
- Solo operators juggling a task list and a calendar. It turns a to-do list into scheduled time instead of a list you never get to.
- Small teams with shared calendars. Paid plans add team features like out-of-office calendars, delegated access for an assistant, and time analytics.
Strengths
- Focus Time and Habits. Set a weekly goal and Reclaim protects it, moving blocks as your week changes.
- Task scheduling. Syncs tasks from Todoist, Asana, ClickUp, Jira, Linear, and Google Tasks and books them by priority.
- Scheduling links and Smart Meetings. Booking links for clients plus flexible internal meetings, all aware of your focus time.
- Calendar Sync. Blocks your availability across work and personal calendars so nothing double-books.
- AI Assistant and agent library. Reclaim 2.0 adds chat-based scheduling and ready-made agents, for example to protect travel time or defend a no-meeting day.
- A free plan that does real work. Lite includes Focus Time, Habits, Buffer Time, Smart Meetings, and five AI agents for one user.
What it costs
| Plan | Monthly (per seat) | Billed yearly (per seat, per month) | Seats | Key limits |
|---|---|---|---|---|
| Lite | Free | Free | 1 user | 1-week scheduling range, 1 calendar sync, 1 scheduling link, 5 AI agents, limited integrations |
| Starter | $12 | $10 | Up to 10 | 8-week range, 3 calendar syncs, 3 scheduling links, 10 AI agents per seat, unlimited integrations |
| Business | $18 | $15 | Up to 100 | 12-week range, unlimited syncs and links, webhooks, team OOO calendar, delegated access, 100 AI agents per seat |
| Enterprise | Yearly only | $22 | Over 100 | Adds SSO and SCIM provisioning, unlimited AI agents |
The free Lite plan is for one user and does not expire. Paid plans are priced per seat, so each person on the team adds to the bill, and the pricing page does not list a free trial for them; Lite is the way to try Reclaim before paying. Reclaim also lists standing discounts: 50% for 12 months for students and educators, 20% for 3 years for qualified nonprofits and startups, and 20% for 6 months if you switch from Clockwise, Motion, or Calendly.
Fine print: the scheduling range (how far ahead Reclaim plans your week) is 1 week on Lite, 8 on Starter, and 12 on Business, not counting scheduling links. Starter tops out at 10 seats. Reclaim stores events from your primary calendar so it can reschedule around conflicts, while other synced calendars are only held briefly to copy availability. Prices verified in US dollars on reclaim.ai on November 4, 2026. Pricing and plans are set by Reclaim and can change, so confirm current pricing on their site before you subscribe.
What changed recently (as of November 2026): Reclaim 2.0 arrived in May 2026 with the AI Assistant and an agent library. Its product updates also show Team OOO Calendars (April 2026) and custom Slack out-of-office auto-replies (June 2026).
Is Reclaim.ai right for you?
If your calendar decides your day instead of you, Reclaim fits. It protects the hours for real work, books tasks into the gaps, and handles client booking, and the free Lite plan is enough to see whether it changes your week.
If your real problem is the task list rather than the calendar, start with Todoist, which also syncs into Reclaim when you are ready to schedule the work (see our Todoist review). If the time sink is email, an inbox assistant like Fyxer does more for you, and it includes its own scheduling links (see our Fyxer review). If all you need is a simple booking page for clients, a dedicated booking tool such as Calendly is lighter. If you want a guided planning ritual each morning rather than automatic rescheduling, Sunsama is built around that habit.
Solo owners can run Reclaim on the free Lite plan: one calendar, one booking link, and a week of automatic planning cover most one-person schedules. Small teams should start on Starter at $10 per seat billed yearly, then move to Business when they need more than three linked calendars, an assistant with delegated access, or more than ten seats. Either way, once meetings start crowding out the work, Reclaim.ai is the assistant built to win that time back.
See how Reclaim.ai fits with the other assistant jobs in our guide to how to replace a virtual assistant with AI.
Reclaim.ai FAQ
Is Reclaim.ai free?
Yes. The Lite plan is free forever for one user, with a one-week scheduling range, one calendar sync, one scheduling link, and five AI agents. Paid plans start at $10 per seat a month billed yearly, or $12 monthly, as of November 2026.
Does Reclaim.ai work with Outlook?
Yes. Reclaim works with Google Calendar and Outlook, and it integrates with Slack, Zoom, and Raycast as well as task apps like Todoist and Asana.
Does Reclaim.ai use my data to train its AI?
No, not without your consent. Reclaim’s privacy policy says it will not use your personal data, including calendar data, to train large language or other generative AI models unless you explicitly opt in. Its security page says it never sells or shares your data for profit and that it is SOC 2, GDPR, and CCPA compliant.
What happened to Clockwise users?
Clockwise shut down in March 2026 and pointed its users to Reclaim. Reclaim lists a 20% discount for 6 months for people switching from Clockwise, Motion, or Calendly.
Is Reclaim.ai worth paying for?
For one person, the free plan is often enough. Paying makes sense when you need to plan more than a week ahead, connect more than one calendar, or give booking links to several kinds of clients.
Bottom line
Reclaim.ai does the scheduling job a virtual assistant would: it guards focus time, books your tasks, and manages the reshuffling when plans change. A real free plan, per-seat pricing from $10 a month billed yearly, and backing from Dropbox make it the easiest AI calendar for small businesses to start with. Begin on Lite and upgrade only when the week outgrows it.
Compare it with the other assistant jobs in our guide to how to replace a virtual assistant with AI, and build the rest of your stack with the AI Tool Guide for solopreneurs and small business.